Kokomo Tribune; Kokomo, Indiana

February 26, 2013

State audit critical of Tipton treasurer

Report claims bank ledgers didn’t balance

By Ken de la Bastide
Tribune enterprise editor

— TIPTON — An audit released this week by the Indiana State Board of Accounts questions the Tipton County treasurer’s bookkeeping practices.

The treasurer said the former county auditor’s own bookkeeping practices made it difficult for her to do her job.

According to the report, the county had $347,395 in its bank accounts that was not documented in record books kept by the treasurer or auditor.

The Indiana State Board of Accounts is auditing the Tipton County books for 2011. The first of those audits was released this week.

Many of the problems found in them will likely date back to Mandy Inman’s tenure as Tipton County auditor. She held that office from Jan. 1, 2011, to June 1, 2012.

Tipton County officials hired the outside consulting firm of Maximus and Jacque Clements to balance the county’s books and make corrections to procedures used in the Tipton County auditor’s office.

The audit report showed the treasurer’s daily balance of cash and deposits didn’t match the actual bank account balances. The report said that on Dec. 31, 2011, the bank balance was $261.83 more than the county’s ledgers.

“Before adjustments noted by the consultant, the reconciled bank balance was $347,395 more than the ledger balances,” the report said.

State law requires the books to be balanced on a monthly basis.

“We’ve had trouble balancing with the auditor’s office,” Tipton County Treasurer Bonita Guffey said Tuesday. “We’re still working to balance the books. We’re trying to see what needs to be done to balance the books for the past two years.”

Guffey said her office can’t balance the county’s bank accounts without information on deposits and expenditures received from the auditor’s office.

“This is my third term as treasurer,” Guffey said. “This is the first time I’ve been written up by the State Board of Accounts.”

According to the audit, Guffey failed to prepare a monthly report from August to December 2011.

The audit also reported six instances where it took the treasurer up to 49 days to post Motor Vehicle Excise Tax Replacement deposits made by the state auditor.

Guffey said those revenues didn’t get receipted because the office was waiting on paperwork from the state. She said once she learned the paperwork was not needed, she started depositing funds on time.

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